Private Practice Achieves 70% Documentation Time Reduction

The Challenge

Dr. Sarah M. (name changed for privacy) is a board-certified psychiatrist running a solo practice in the Northeast. Like many private practitioners, she faced a familiar dilemma: the better her patient care, the more documentation it required.

"I was spending 2-3 hours every evening finishing notes," she explains. "I'd see patients from 8am to 5pm, then go home and document until 8pm. It was unsustainable."

Her documentation burden included:

• Detailed psychiatric evaluations (45-60 minutes each)
• Medication management follow-ups
• Treatment plan updates
• Prior authorization paperwork
• Coordination of care notes

The Solution

Dr. M. discovered Psynopsis after trying several generic AI scribes that "didn't speak psychiatry." Within the first week, she noticed a difference.

"The AI actually understood what I was saying. When I mentioned 'affect was congruent with stated mood,' it didn't try to change it to something else. It got it."

Implementation

Dr. M. started with Psynopsis's free tier and upgraded to Professional within two weeks. Her workflow transformation included:

1. Real-time transcription during sessions (with patient consent)
2. AI-generated MSE drafts based on session content
3. Custom templates for her most common appointment types
4. Chrome extension integration with her EHR

The Results

Time Savings

Within the first month, Dr. M. reduced her daily documentation time from 3 hours to under 1 hour—a 70% reduction.

Practice Growth

With 2 hours reclaimed each day, Dr. M. had options. She chose to:

• Add 8 additional patient slots per week
• Maintain a healthier work-life balance
• Actually finish work at 5pm most days

Financial Impact

The 8 additional weekly appointments translated to approximately $4,800 in additional monthly revenue—far exceeding the cost of the Professional subscription.

Key Takeaways

• Specialty-specific matters: Generic AI couldn't handle psychiatric documentation properly
• ROI is real: The time saved directly translates to either more patients or better quality of life
• Adoption is gradual: Starting with basic features and building up worked better than trying everything at once
• Quality improved: Notes were more consistent and completed while details were fresh

"I finally feel like I'm practicing psychiatry instead of being a documentation machine. My notes are better, my patients get more of my attention, and I actually see my family in the evenings."